Exhibitor Staff Access

In 2025, we are continuing the electronic method for staff passes. Details of this process is outlined below. The system does not require staff names in advance nor will it require checking through lists of names on site. 

Please note; Capacities at the event are limited so we can only issue a fixed number of customer tickets and staff passes for any period. In recent years we have seen excessive demands for staff passes, with multiple requests for the same stands, both in advance and while on site. This has put pressure on capacities that could result in valid ticket holders being refused access on busy sessions. 

We would ask that our Check-In team are shown courtesy as they will be required to work within the parameters of this system with no exceptions. The Organisers will not tolerate any abuse or anyone trying to circumvent the process. It is not the organisers’ responsibility if a participant’s staff turn up with no passes. If they do, they will be directed to contact their companies representative. If they are unable to make contact, their only alternative will be to purchase a pass. They will be sent to the main Box office in order to do this.  

Your contract with Taste of Dublin outlines the number of staff passes allocated to you.  

Staff passes are for staff working the on the Stand/Feature at the Event only.  These should not be confused with the allocation of complimentary tickets that are for other staff members/employees/clients wishing to visit the Event and not working.    

  • The number of Staff Passes is outlined in your original contract with Equinox Events.

  • Due to the limited capacity for the event, any additional passes need to be purchased and charged at €20 per day and will be issued as wristbands. The additional names and their roles will need to be provided. If you know you will need more staff you must build this cost in. Should additional staff turn up on the day, they will require to purchase the pass. We would ask for your cooperation in this.

  • You will be emailed the Staff Passes at the beginning of June, that you should distribute to your staff. 

  • Please note the entry points for staff will be listed on the passes. If they turn up at other gates they will be redirected to the correct gate. 

  • On entry, their pass will be scanned by the Exhibitor Check in desk and they will be issued a wristband, which can then allow them to come and go.

  • If you have a staff member replacing someone on the day, the first staff member must return their wristband to the Exhibitor Check in desk, and a new one can be issued when the replacement staff arrives.

If you have a valid requirement for additional staff passes, please contact the organisers directly in advance. This cannot be done on site. An additional charge of €20 per pass will be required. 

Staff Entry Points: 

  • Merrion Square North (adjacent to Holles Street Hosptial), highlighted on the map above.

  • Staff access is via Merrion Square North at all times,  

  • There is no entry via Merrion Square West or South.  

The Staff Pass Process: 

  • A week before the event, you will be issued with an email containing a pdf containing the number of Staff passes allocated to you. Each pass contains a unique QR code that will be scanned in order to gain access to the site 

  • You will receive a separate email for each day’s passes. Please ensure you issue the correct days’ passes to your rostered staff for that day, so for example Sunday passes will not scan on Thursday. 

  • The passes can be printed off and distributed to your staff. Alternatively you can forward the passes via email to your staff. You can split the PDF with the passes and email them to the relevant staff. This can be done online, our preferred PDF splitting tool is linked below: https://www.ilovepdf.com/split_pdf 

  • The QR code on the Staff Pass can be scanned from a phone or preferable from a printed copy 

  • Once scanned a wristband will be issued. The wristband must be placed on the arm in advance of entering. It will be valid for that day only and cannot be reused on any other day. The wristband will allow the staff member to come and go from the site. 

  • Please note, the Organiser will have access post event only, to reports that will confirm who was scanned on the day, what quantities of passes were used per Exhibitor etc.   

This new system will facilitate our participants who may have last minute staffing changes as the pdf can be sent on to any staff replacing the original staff. 

PLEASE NOTE: 
Staff Passes are issued to enable exhibitor staff to gain access to the event to work. Exhibitor Staff Passes are provided free of charge and should only be issued to persons working at the event. Exhibitor Staff Passes are NOT to be used as a means for gaining complimentary attendance at the event. The organisers have the right to deny entry to the event if Exhibitor Staff Passes are being misused. Fraudulent use of Exhibitor Staff Passes can result in a fine of up to €100 per pass.